ROM University

21st Century ProgammingRead More

ROM University

21st Century Progamming

All PDF Guides Available

This catalog contains PDF guides that you can download for future reference. No videos or presentations are included on this catalog, only the PDF guides. These are the same documents you will find separated by subject.

FAQ on Inventory

This document includes Frequently Asked Questions regarding inventory and can be used as a guide on how ROM inventory numbers should be reviewed. We encourage all our customers, except those that use the WIP as unprocessed system (AKA 100% tagged inventory), to read this guide.


How to remove an edit ticket lock on a dealer scale ticket

You will need to remove an edit ticket lock when you get a message that says that the scale ticket you are tying to open is already open by "x" user at "x" workstation but this isn't true.


How to remove the user administration screen lock?

This document shows the steps to follow when, trying to open the User Administration Screen, you get a prompt that says "User Admin is currently edited by (your username) and cannot be edited by anyone else until realeased". This is a PDF guide, you may download it by clicking on the link under "Handouts" .


How to remove edit ticket locks (PUBLIC TICKETS)

To protect the integrity of data, ROM prevents more than one user from editing a ticket at the same time. Occasionally the system may believe a ticket is open at a workstation when it isn’t. In those cases, it’s necessary to remove the ticket lock to be able to open and work on that ticket. This guide explains how to


How to reset a scale ticket for purchase or sale

Some rare events could make ROM think that a scale ticket has already been purchased/invoiced although the Dealer Purchase/Invoice was not saved. The scale tickets affected will not be available at the Dealer Purchase/Invoice screen for purchase/sale This guide explains what to do in those cases.


Material Sort PDF Guide

The Material Sort feature is designed to simplify the process of adjusting inventory. With this feature, scale-level users can easily record the results of sorting material through a touch-screen interface. This is an add-on module that is not available by default. Contact 21cp if you are interested in getting a quote.


Password Policy Enforcement

Password Policy Enforcement is designed to increase the security of the ROM system by enforcing password requirements, similar to what is currently used in many operating systems. These include requiring passwords of specified length, variety, and requiring password changes after a specified amount of t


Price List Import System

The Price List Import System is designed to simplify price list management for users by allowing them to set prices on a Microsoft Excel document (.xls, .xlsx) and import this directly into ROM using a template format.


What to do when there is a Scale Connection issue

If ROM is unable to read the weights from the scale, the weights field may turn red and display an error message. Another symptom of a scale issue is when navigation throughout the scale hopper and scaling screens is extremely slow.This document describes a few basic troubleshooting steps...


Override Nickname System

The Nickname System is an extension of the override name feature in ROM that allows users to store a list of pre-set item names on a per-dealer basis.


Tax Sets

The tax sets function allows the application of individual taxes or a combination of taxes to purchase and sales tickets. Tax sets can be applied automatically or manually to transactions.


Flip System

The Flip System is a function in ROM that allows you to change a negative purchase ticket into an invoice or a negative invoice into a purchase ticket. This is designed for cases where Fees and/or freight charges may exceed the value of the material, or when negatives prices are assigned to some materials.


Accounting Transfers - Part I. Accounting Setup

This guide explains how to do the mapping of the accounts that will be affected when the transactions are transferred.


Expenses Module - Part I (Expense Module Setup)

This document explains how to do the setup needed to start using the Expense Module. A separate document (Part II of the Expense Module Guide) indicates how to add expenses to transactions, how to reconcile them and how to pay them.


Expenses Module Part 2 - Entering and Paying Expenses

This document explains how to generate reports, enter, remove, void, open, reconcile and pay expenses. A separate document (Part I of the Expense Module Guide) indicates how to do the setup needed to use the Expense Module.


Scale Quick Expenses

The Scale Quick Expense feature is designed to allow users to enter template expenses for Dealers and/or contacts which will be automatically applied to Receiving Tickets. This allows the users to pre-enter estimated costs without requiring an order or other transaction.


Dealer Price List

This function allows the creation of Price List that then can be set up at the default pricing option on purchase settlements, can be linked to specific customers, can be used in formula pricing on orders and/or can be archived for historical purposes.


ROM Automated Reports System

The ROM Automated Report system is designed to allow users to set up an automatic e-mail to specified users or customers which will include specified information. This could be a nightly Inventory update, an Accounts Receivable processing, or other information


Max Dealer Price List

The Dealer Max Price system is designed to allow managers to set restrictions on user-entered prices paid to dealers on a Dealer Purchase Ticket. Optionally, this restriction can be extended to include prices on Purchase Orders as well.


ROM Attachments system

The ROM Attachments system is designed to allow users to upload and store documents to the ROM server in a manner that ties them to relevant transactions. The attachment process makes these files available when needed and removes the user’s need to rely on external storage


ROM Web Portal

The ROM Web portal is designed to allow your customers to see the status of their Orders, Shipments, and Settlements directly. This removes the need for constant updates and status requests by the customers.


Dispatch System (Part I) : Bins Management

The Bins Management System is designed to allow users to manually enter and track dispatch bins directly in ROM. This is designed to replace the physical ‘whiteboard’ or spreadsheet tracking and allow for bin data to be viewed in specific Reports in ROM. The Bins Management system also acts as a base co


Dispatch System (Part II): Dispatch Requests

The Dispatch Request System is designed to allow users to enter bin movement requests into ROM for later tracking and handling. These can then be assigned to drivers for pickup and movement


Dispatch System (Part III) - Dispatch Assignments

The dispatch assignments system is designed to allow users to use dispatch requests and assign those requests to a driver to be fulfilled.


Dispatch System (Part IV): Finishing a Dispatch

The Finish Dispatch system is designed to allow dispatchers to take assigned dispatches and complete them, while also handling the final bin adjustments.


Automated Inventory Adjustments & Automated Shrinkage

To assist with the process of month end closing and the management of inventory, ROM offers options for setting up automated inventory adjustments. These adjustments are created by the system each time Recosting is run using instructions from the user.


Production Adjustment

Production adjustments are used in ROM as a way to ensure material values are maintained when material is transferred, broken down, or otherwise processed. This system allows ROM to record an inventory transfer for items that are not directly linked. This is best used as an after-the-fact entry to link materials that have been processed, such as a WIP tag into a Finished Good.


Workstation Setup – Printers and Settings

This document has been created to assist users with the process of creating a new workstation in ROM. This includes adding printers, configuring ROM printouts, and adjusting settings in General settings. Configurations outside of ROM such as ID Scanners, scales, and cameras are discussed in separate documentations.


ROM Email System

The ROM Email system is designed to allow users to send Transaction printouts directly from ROM using their existing e-mail server. This can be used for sending transaction printouts to a client for their records or for sending internal status updates such as current Inventory.


ROM ID Capture Software

The ROM ID Capture software is designed to allow ROM to communicate directly with Specific hardware attached to a local workstation. Version: This document is current up to ROMIDCapture v1.9


Cash Approval System

The cash approval system is designed to prevent users from issuing cash payments to public customers who are not pre-approved to receive cash payments. If a customer is cash-approved, cash payments can be issued. If a customer is not Cash-approved, a check payment must be issued.


Delayed Cash Payment System

The Delayed Cash Payment system is designed to allow sites to comply with local, state, or federal laws that require a cash payment for a public purchase to be delayed by a specified number of days after the material is received.


ROM Cash Application System

The Cash Application System is designed to allow users to Enter Cash Card Applications, issue Cash Cards, and update the customer’s profile for Cash Approval system usage. This is done on a single screen to make the process as simple as possible.


Credit and Insurance Limit System

The Credit and Insurance limit system is designed as an active way to monitor the outstanding balances of a dealer and to notify a user if the current transaction will put a dealer over its limits. This system includes a Terms limit checking as well.


Public Purchase Regulated Items Require Info system

The Public Purchase Regulated Items Require info system (herein referred to as ‘Information requirement’ is designed to aid users in enforcing specific legal requirements that only apply when the value of specific items is greater than a set allowance.


Consignment System

The Consignment system is designed to allow users to maintain inventories which are separate from the current plant. This can include offsite holding areas for local inventory, customer holding areas, and as a method of tracking material being moved to various other locations. Each consignment yard will have its own inventory, inventory prices, and COGS which are tracked individually through audit tracking for each yard.


ROM User Security

The User Security screen is where new ROM users can be entered and managed. In addition, this area in ROM allows Administrative users to limit the users to specific screens or areas (Form Security).


ATM Workstation Settings

Quick guide on Pay not-pay workstations settings when issuing payments by and ATM


Dispatch System Part 5: Route Administration

The Routes System is designed to allow dispatchers to take a set of Dispatches and put them into a coordinated run, which is called a route. The Route is then assigned to a driver and includes all of the pre-set Dispatch Runs.


ROM Orders System Part 1: Simple Orders

The ROM Orders System is designed to allow users to enter Purchase and/or Sales contracts with customers into the ROM system for tracking purposes. These can then be applied to Scale tickets, Broker Weight tickets, Purchases/Invoices, and in order to track order fulfillment and prevent over or under-shipments.